In the hotel industry, guests expect seamless service, fast check-in, immediate information about room availability or confirmation of their booking. But what if suddenly there is a system failure, a problem with the server or simply the internet connection goes down?
For owners and managers of hotels, flats, guest houses, agritourism and other accommodation facilities, this is a scenario that - unfortunately - can happen. Therefore, already at the stage of choosing a system PMS (Property Management System), channel manager whether the system for handling online bookings one thing is worth taking care of: the ability to work offline.
In response to the real needs of accommodation owners, we have developed a system of mobile-calendar - a state-of-the-art tool for managing bookings, guests and room availability that does not stop working in the event of an internet outage. The mobile-calendar app is cloud-based but has been equipped with offline working functionality. This means that all data is synchronised with the local database on your device, so you can check the booking calendar even without internet, you can access details of existing bookings - including arrival date, number of guests, contact details or notes - and the front desk staff can continue working without interruption. Once your internet connection is restored, all changes will be synchronised automatically.
For full transparency - no new bookings can be added or edited offline. These functionalities are reserved for online working to ensure that data is fully synchronised with the system and other sales channels such as Booking.com, Expedia or Airbnb. However, in an emergency situation, the ability to view the calendar, guest list or occupancy plan for the next few days can save the smooth operation of the property.
Many accommodation owners do not realise how often unforeseen technical problems can occur: internet outages, local network failures or server overload. In such situations, having a system that works offline is not just a convenience - it is a real guarantee of business continuity. This way, guests can check in at any time, the reception staff has access to the necessary data, the cleaning team knows which rooms are occupied or need to be prepared, and there are no mistakes or misunderstandings in facility management.
The offline mode of the mobile-calendar app will be particularly appreciated by accommodation establishments located outside the city, where access to stable internet can be difficult - such as agritourism, guest houses or out-of-the-way flats. It is also ideal for hotels and guesthouses where the reception desk operates around the clock, owners who often manage their property from mobile devices (phone, tablet), and operational teams who need quick access to data on occupancy or arrival and departure schedules.
At mobile-calendar, we know that managing an accommodation facility is a huge responsibility. That's why we've created a solution that not only streamlines your day-to-day work, but also gives you peace of mind in emergency situations. With our system, you don't have to worry about temporary internet outages, you have full visibility of your booking calendar even in difficult conditions, and your guests will always be professionally served.
Register and test mobile-calendar today. Check out how our offline booking calendar works and give your venue continuity - 365 days a year.
