Running an accommodation facility is a full-time job - and often much more. Daily duties, contact with guests, managing availability, payments, cleaning or meals can effectively take up the whole day. This is why automation is becoming not so much a luxury as a necessity for effective management. What are the benefits of automation and what does it look like in practice with the system mobile-calendar?
Synchronisation with OTA portals - full control over availability
The biggest time-saver is integration with popular booking platforms such as Booking.com, Airbnb, Expedia and other OTAs (Online Travel Agencies). Thanks to the built-in Channel Manager, mobile-calendar automatically synchronises availability in the calendar - both ways.
If one books through one of the portals, the term immediately disappears from the calendarand the room is blocked on all other channels. No more double bookings and manual replenishment of the schedule!
2. Main desktop - rapid insight
On the mobile-calendar dashboard, you have access to the day's most important data:
- number arrivals and departures,
- how many guests stays in the facility,
- how many reservations there are without prepayment.
This way, you don't have to look for information in several places - you can see everything at a glance.
3. Automatic messages to visitors - e-mail and SMS
The mobile-calendar allows you to fully automate communication with your guests - without having to send messages manually each time. Simply set up the scenarios once and the system will take care of contacting you at the appropriate time:
- booking confirmation,
- payment reminder,
- arrival information sent the day before arrival,
- a thank you message at the end of your stay.
You can fully customise each message to suit the style of your venue - both the content and the method of sending (email or SMS). It saves you time, there are fewer mistakes and greater consistency in guest service. And at the same time - a huge step towards professionalism.
3. cleaning management - room status after departure
When the guest is checked out of the room, their status automatically changes to "to be cleaned". This is a huge convenience for owners and cleaning crews - no one has to manually report the need to prepare the room for the next guests.
4. calculation of meals - breakfast, lunch, dinner
The system allows automatic counting of ordered meals for the day, based on the number of guests and their choices. In seconds you will know how many breakfasts, lunches or dinners you need to prepare for your guests - without a piece of paper, Excel or manual calculations.
5 Statistics and reports - a complete picture of your business
Finally, analysis. mobile-calendar offers detailed reports and statisticswhich allow better decisions to be taken:
- occupancy level,
- number of rooms available and occupied,
- financial statements and booking analysis.
Automation in an accommodation facility is not just a matter of convenience - it is a real time, money and energy saver. Thanks to the solutions available in mobile-calendar, day-to-day management duties become simpler, faster and more predictable.
Instead of wasting time on repetitive tasks, you can focus on what really matters - building relationships with visitors and developing your business.
Want to see how much you can gain? Try out the mobile-calendar in practice and see how automation is changing the way the facility is run - for the better.
