Because every minute matters. Especially in high season, when occupancy reaches 100%, and the time between the check-out of one guest and the check-in of the next is often 2-3 hours. It is during this time that everything plays out: cleaning, fault reports, sometimes disinfecting, replenishing equipment.
Time is money. But quality - that's your brand.
Good organisation allows:
- accommodate more guests without stress,
- reduce chaos and downtime at work,
- improve cooperation between departments (e.g. cleaning - reception - technical),
- avoid oversights (e.g. no toilet paper, unwashed window, light bulb off),
- and... save the nerves of the entire team.
Typical errors that increase service time
Even the best employees will not be effective if they operate in chaos. Here are the most common obstacles to a quick clean-up:
❌ No information on which rooms are free
The cleaner enters "blindly" and wastes time checking - and it only takes one look at the app to know what to do.
❌ Lack of clear procedures and checklists
Everyone does things their own way - and then the toilet paper goes missing or a lamp is left in the room that doesn't work.
❌ Unnecessary returns to reception
"Is room 108 ready yet?", "Has anyone reported a bathroom emergency?". - such questions only waste time.
❌ No tools for reporting defects
Problems are not passed on or are lost on cards - conservationists find out about them too late.
📲 Mobile-calendar application to support the cleaning team
Mobile-calendar is not just a booking calendar. It is a system that combines real-time cleaning with reception and maintenance. Here's how:
🔴 1. The room status changes automatically when the guest checks out
When the receptionist marks the reservation as completed - the room is highlighted in red. A sign to the cleaning team: "room to spare".
🟡 2. Cleaner indicates "in progress" - room turns yellow
It is a signal: 'someone is already working there'. Others don't come in, don't duplicate activities, don't interfere. Everyone knows what is going on - without words.
✅ 3. When cleaning is complete - status disappears
The room disappears from the task list and reception knows immediately that it is ready for new guests. No phone calls, no questions, no misunderstandings.
🔧 What else can you do in mobile-calendar?
🛠️ Report defects and special tasks
Is there a light bulb missing? The bathroom is leaking? The cleaner adds the information via the app - the conservator sees it immediately.
👥 Create accounts for cleaning staff
Give them only the permissions they need to work: room view, statuses, ability to report. No unnecessary functions. Simple, intuitive.
📱 Use the mobile app - without a computer
Cleaners work on their phone or company device. They don't have to go to reception - They carry everything with them. Even on the furthest floor or in the second building.
Real time savings - an example from practice
Imagine a facility with 40 rooms and 3 people in the daily service. Before the implementation of the app, they wasted 15-20 minutes each day collecting information, questions, updating statuses manually. After the introduction of the mobile-calendar:
👉 The number of enquiries to reception has dropped to zero,
👉 Transition time between rooms has decreased,
👉 1-1.5 hours saved per day,
👉 The quality of work increased - because staff could focus on cleaning rather than logistics.
Bottom line - technology that really works
Do you want your rooms to always be ready on time and cleaning to be quick and efficient?
📋 A good checklist is essential.
📲 The mobile-calendar app is your daily service management centre. Register today!
⏱️ Effect? Faster work. Less chaos. Higher quality.
Bonus: Example hotel room cleaning checklist
Room entry:
- Checking whether the guest has checked out (confirmation in the application)
- Opening windows (ventilation)
- Check for visible damage/defects
Bathroom:
- Replacement of towels and bathroom mats
- Checking the condition of the dryer, taps, drains
- Cleaning of wash basin, toilet, cubicle/shower
- Replenishment of cosmetics and paper
- Washing the mirror
Bedroom area:
- Making the bed / changing the bed linen
- Vacuuming floors, carpets, upholstered furniture
- Cleaning of furniture, countertops, lamps, switches
- Replacement of used accessories (e.g. water, tea)
- Light bulb check
Final inspection:
- Checking that the guest's belongings have not been left behind
- Emptying of rubbish bins
- Close windows, turn off lights
- Notification of any defects via the application
- Change of room status to "ready" (mobile-calendar application)
